Bulk Motor Oil and Bulk Hydraulic/Transmission Oil

The Missouri Department of Transportation (MoDOT) Northeast District is seeking bids for a price agreement to supply and deliver bulk motor oil and bulk hydraulic/transmission oil for calendar year 2024. The procurement is an Invitation for Bid (IFB) with solicitation number IFB60524001081, targeting the delivery of approximately 1,540 gallons of motor oil and 936 gallons of hydraulic/transmission oil to 21 different locations within the Northeast District. Bids are due by December 21, 2023, at 1:00 PM CST, with the contract to be awarded on an "All or Nothing" basis. Vendors must provide specific product details, including brand, manufacturer, and required qualification numbers for 15W-40 motor oil and universal hydraulic/transmission oil. The evaluation will focus on the lowest and best responsive bid, with pricing to remain valid for 90 days from bid opening. Deliveries will be made FOB destination, with freight prepaid, and payment terms are set at net 30 days upon completion of delivery and receipt of a correct invoice.

MoDOT strongly encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with specific goals of 10% MBE and 5% WBE participation. The solicitation also provides preferences for Service-Disabled Veteran Enterprises (SDVEs) and includes provisions under the Domestic Products Procurement Act for purchases over $25,000, offering a 10% price preference for American-made products. The contract includes an escalation clause allowing potential price increases after the first six months, subject to MoDOT's approval and written justification. Contractors must maintain adequate liability insurance and comply with spill prevention and safety regulations. While no specific budget range is explicitly stated, the estimated annual usage of 2,476 gallons of oil suggests a moderate-value contract. The contract will run for the entirety of calendar year 2024, with MoDOT reserving the right to increase or decrease quantities based on actual needs during the agreement period.