Bulk Liquid Oxygen- Fish Hatcheries

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for bulk liquid oxygen supply to support fish hatchery operations under RFQ 09A 210621-278, with quotes due July 9, 2021 at 4:00 p.m. Eastern Standard Time.

The procurement is structured as a Master Agreement permitting all State of Maine departments and agencies to purchase contracted items as needed. Delivery is required to six fish hatchery locations: Casco Fish Hatchery, Dry Mills Fish Hatchery, Embden Rearing Station, Enfield Fish Hatchery, Governor Hill Fish Hatchery, and Palermo Rearing Station. The scope covers 1,500-gallon tanks of liquid oxygen. Quotations must be submitted through AdvantageME Vendor Self Service (VSS) with FOB Destination shipping terms, meaning the vendor bears responsibility for goods until delivery and all shipping charges to State-designated locations are included in the quoted price.

The initial contract period runs August 1, 2021 through July 31, 2023, with two optional extension periods: August 1, 2023 through July 31, 2025, and August 1, 2025 through July 31, 2026. Quoted prices and rates must remain firm for a minimum of one year of the initial contract period. Price adjustment requests require at least 60 days' notice and supporting manufacturer documentation.

Bidders must submit a bid cover page, debarment certification, company letterhead quotation, product data sheets, Safety Data Sheets (SDS), warranty information, and an Excel-formatted bid price sheet without formulas. The State reserves the right to deny awards to bidders with documented poor performance or contract terminations within the previous five years. Payment terms are net 30 upon receipt of accurate invoices; the State may pay by check, electronic funds transfer, or procurement card. No specific funding amount or order guarantee is identified.