Bulk Fuel and Related Items

Cleveland Independent School District (CISD) is requesting sealed proposals for bulk fuel and related items to supply its school bus and auxiliary vehicle fleets with a proposal due date of October 26, 2026 at 10:00 a.m. CST. Questions are due by October 19, 2026.

The scope covers diesel fuel (ultra-low sulfur, maximum 15 ppm) and regular unleaded gasoline (87 octane) delivered to two service centers: the North Service Center at 326 FM 1010 with storage capacity of 7,000 gallons diesel and 3,000 gallons unleaded, and the South Service Center at 2000 CR 3549 with a 4,000-gallon skid-mounted diesel tank. CISD's estimated annual consumption is approximately 34,000 gallons of unleaded gasoline and 285,000 gallons of diesel fuel. Vendors may propose related items including motor oils, transmission oils, lubricants, diesel exhaust fluid, antifreeze, and brake fluid at catalog discounts.

Pricing must establish a fixed price differential (plus or minus) from the Oil Price Information Service (OPIS) average rack price for Houston, Texas, firm throughout the contract period. All pricing is F.O.B. destination and excludes federal and state taxes. Vendors must provide copies of the latest OPIS average rack price with each invoice.

The contract term is one year with four optional one-year renewal periods for a maximum of five years. The District anticipates board consideration and award on November 16, 2026.

Evaluation emphasizes price competitiveness (45 points), vendor experience and reputation (20 points), quality of goods (10 points), extent meeting District needs (10 points), past relationship with District (5 points), total long-term cost (5 points), and other relevant factors (5 points). The District reserves the right to award to single or multiple vendors and to reject any or all proposals.

All vendors must comply with criminal history background checks under Texas Education Code Section 22.0834, maintain $1,000,000 commercial general liability insurance, and provide certifications regarding non-collusion, legal standing, prevailing wages, and compliance with HB 1295 and Texas Local Government Code Chapter 176. Proposals must be submitted electronically via www.publicpurchase.com or in-person.