Bulk DEF Contract

The Southeastern Regional Transit Authority (SRTA) is requesting proposals for bulk diesel exhaust fluid (DEF) delivery through its operating company South Coast Transit Management, Inc. (SCTM), with proposals due June 29, 2026 and contract award anticipated July 20, 2026. This is a federally and state-funded procurement subject to FTA requirements including DBE participation goals, Buy America preferences, debarment certification, and SAM.gov registration verification.

The scope is biweekly bulk DEF delivery to two maintenance facilities — Fall River Maintenance Facility (601 Brayton Avenue, Fall River, MA 02721) and New Bedford Maintenance Facility (65 Potomska Street, New Bedford, MA 02740) — over a one-year contract term. Total annual volume does not exceed 15,000 gallons across both locations. DEF must meet ISO 22241 specifications: 32.5% high-purity urea and 67.5% deionized water. Deliveries must occur Monday through Friday between 7:00 a.m. and 5:00 p.m. Vendors must provide per-gallon pricing with a comprehensive cost breakdown identifying product costs, discounts or rebates, and other fees. Pricing must remain valid for a minimum of 90 days from submittal.

SCTM is exempt from Massachusetts sales tax as an agent for SRTA; bidders must not include sales tax in proposal pricing. Tax exemption certificates will be provided upon request. FTA clauses apply to all subcontractors at every tier and establish compliance with federal civil rights, nondiscrimination, safe motor vehicle operation, covered telecommunications equipment restrictions, recovered materials procurement preferences, and trafficking-in-persons prohibitions. Contractors must execute these clauses as a condition of award.

Bidders must submit completed bids via email to Casey Cabral at ccabral@srtabus.com with subject line "Bulk DEF Contract" and include a uniform bid sheet, standard company quotation form, FTA clauses, and debarment certification. Lead-time information is required.