Building Fee Study Consultant

Palm Beach County, Florida is issuing Request for Proposal (RFP) No. 26-044-DJ for a Building Fee Study Consultant, with proposals due by June 23, 2026. The procurement seeks a qualified consultant to conduct a comprehensive fee study analyzing building permit and related fees within the county's jurisdiction. The primary deliverables include an evaluation of current fee structures, comparisons to industry standards, and recommendations for fee adjustments to ensure adequate cost recovery while maintaining competitiveness. The consultant will be required to carry appropriate insurance, maintain confidentiality of proprietary information, and complete the study within a defined scope of work and project timeline. Evaluation criteria focus on consultant qualifications, relevant experience, proposed methodology, and project timeline, with award to be granted to the responsive and responsible bidder offering the best value. A mandatory pre-proposal conference has been scheduled for May 28, 2026, at 10:00 a.m. ET, to be held virtually via WebEx (Meeting No. 2316 983 0326, password k8yPC5vgmj2) with in-person participation available at the County Procurement Department, 50 South Military Trail, Room 1N-142 North/South, West Palm Beach, Florida 33415. Attendance at this conference is mandatory, and proposers who fail to attend will be disqualified; attendees must sign in through WebEx Contacts by 10:10 a.m. Written questions or comments arising after the conference must be submitted by the deadline specified in Section 1.6 of the RFP Timetable.

The RFP documents reference Subcontractor/Subconsultant Schedules 1 through 4 pursuant to Emergency Ordinance 2025-014, which indicate that Palm Beach County has established requirements for Small Business Enterprise (SBE) participation and Achieving Participation Goals (API) objectives; respondents must complete Schedule 1 with their bid or proposal, identifying all subcontractors and subconsultants along with their SBE certification status, and Schedules 3, 3(a), and 4 must be submitted post-award with payment requests to document subcontracting activity and actual payments made. The available documents do not specify incumbent vendors, current contractors, contract value ranges, or budget allocations, though funding is noted as provided through the state's general revenue or applicable departmental budgets. The contract term will extend for the duration necessary to complete the study and deliver final reports and recommendations, with specific renewal options or extensions subject to mutual agreement between the consultant and Palm Beach County. Pricing is based on the consultant's fee proposal for completing study deliverables, and cost proposals will be evaluated in conjunction with technical merit to determine overall value.