Building Automation System Upgrade

Harnett County Schools is seeking sealed proposals for a Building Automation System (BAS) upgrade at Coats/Erwin Middle School through RFP #RFP-2025-15. The procurement involves a comprehensive upgrade encompassing engineering, materials, labor, installation, commissioning, and system integration of digital control systems. The project's technical scope includes installing digital control systems for multiple equipment types, such as an air-cooled system with chillers and pumps, hot water system with boilers, 21 air handling units, 3 DOAS units, 16 exhaust fans, 6 lighting circuits, various monitors, domestic hot water heaters, secondary pumps, and an outdoor air sensor. Proposals will be evaluated across several key criteria: pricing (25%), functional and technical requirements (25%), customer support and responsiveness (20%), experience with building automation systems (10%), system integration capabilities (10%), and system reliability and effectiveness (10%). A mandatory site visit is scheduled for September 17, 2025, at 10:30 AM EDT, with final proposals due on October 7, 2025, at 2:00 PM EDT. Vendors must provide detailed cost analyses, comprehensive implementation plans, and demonstrate capabilities in digital control system integration.

The RFP utilizes an open market contract type and does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to connect to an existing WebCTRL server and provide comprehensive project deliverables, including engineering drawings, submittals, project management, and commissioning. The contract mandates a minimum one-year warranty and requires vendors to offer unlimited refresher training as part of the implementation. While specific budget ranges are not disclosed, the school system reserves the right to adjust quantities, terminate the contract, and award contracts on a split order or lump sum basis contingent on available budgeted funds. Vendors must submit comprehensive proposals that include hardware, software, delivery, installation, setup, implementation, training, licenses, and annual maintenance agreement costs. The project emphasizes not just technical capabilities but also the vendor's ability to provide robust customer support, system reliability, and effective integration with existing infrastructure.