Buchanan high school softball irrigation

Buchanan Community Schools, a Michigan general powers school district in Berrien County, is requesting bids for installation of a well and irrigation system serving the Buchanan High School softball field at 401 West Chicago Street, with bids due November 30, 2026 at 2:00 p.m.

Bidders must hold all required Michigan licenses and registrations as drilling contractors, pump installers, and plumbing contractors as applicable, and must document at least five years of experience completing similar projects with successful completion of at least five similar projects within the past five years. The scope includes furnishing and installing an irrigation well sized to accommodate the softball field and potential future expansion to an adjacent area between the softball and baseball fields; a complete irrigation system covering the entire softball field; connection to a Hunter ICC2 Flow controller to be installed in the softball concession stand building; coordination with a district-selected electrical contractor for power connections to the well and controller; system testing, grounds restoration, staff training, and as-built documentation following installation.

The selected contractor must provide performance and payment bonds each equal to 100 percent of the contract price and maintain comprehensive insurance including commercial general liability of $1 million per occurrence and $2 million aggregate, automobile liability of $1 million combined single limit, workers' compensation at statutory limits with employer's liability of $500,000, and umbrella/excess liability of $2 million. A one-year minimum warranty is required for all work, materials, and equipment. Liquidated damages are assessed at 0.10 percent of the base bid amount per calendar day, capped at $3,000.

An optional pre-bid meeting is scheduled for October 29, 2026 at 3:00 p.m. at the site. Prospective bidders may request clarifications via email to David Short, Facilities Supervisor, by 5:00 p.m. on November 17. The anticipated project start date is between June 14 and June 30, 2027, with substantial completion required by July 20, 2027 and final completion by July 30, 2027. The Board of Education is expected to award the contract on December 15, 2026. Bids must include a bid bond or cashier's check equal to at least 5 percent of the total bid amount and a detailed cost sheet breaking down labor, materials, and other expenses.