Brownsville HVAC Replacement

The Texas Department of Public Safety (DPS) is soliciting bids for an HVAC replacement project at the Brownsville Area Office located at 2901 East Paredes Line Road in Brownsville, Texas. The procurement involves removing and replacing three existing rooftop units with new heat pump split system units that include saltwater rating and variable frequency drives. Contractors must be technically qualified, with requirements specifying licensed personnel such as Registered ACR technicians with three years of experience, Certified ACR Technicians with two years of experience, or HVAC contractors with a Type "A" license. Electrical work requires a TDLR Master Electrician's license, and the project will operate on 208/230 three-phase power with all electrical installations needing to comply with National Electric Code standards. The solicitation requires comprehensive installation tasks including unit removal, new unit installation, electrical connections, refrigerant and condensate piping replacement, building automation system programming, and system testing. Mandatory pre-bid site visits are scheduled for 10:00 AM on 03/24/2025 and 03/25/2025, with electronic bid responses due by 5:00 PM Central Time on 04/04/2025, and an anticipated contract award date of 04/11/2025.

The contract includes provisions for Historically Underutilized Businesses (HUB) participation, with bidders required to submit a comprehensive HUB Subcontracting Plan as part of their proposal. Evaluation will be conducted using best value standards, with DPS assessing bidders through the Vendor Performance Tracking System and potentially conducting additional reference checks. The contract term will commence on the effective date and expire on 08/31/2025, with DPS reserving the right to extend performance for up to six months if necessary. The pricing structure includes mandatory line items for Labor, Materials, and Overhead & Profit, each to be priced as a job. While specific budget ranges were not explicitly detailed, bidders must demonstrate financial stability, provide appropriate insurance coverage, and show capability to perform the required HVAC replacement services. Contractors will be required to provide a start-up warranty on materials and labor and must coordinate work to minimize disruption to DPS operations, with all work to be completed in as few calendar days as possible.