Brooks County Schools Stadium Lighting Upgrade

Brooks County Schools in Georgia is issuing a Request for Proposal (RFP) for the design, delivery, and installation of a high-efficiency sports lighting system at Veterans Stadium located at 400 Barwick Road, Quitman, GA 31643. This turnkey lighting retrofit project requires vendors to replace existing fixtures while utilizing existing poles and mounting structures, with responsibility for verifying structural integrity. The lighting system must meet or exceed minimum requirements for GHSA member school competition in High School Football and Soccer, include specialized optics for aerial sports, provide maximum glare control, and incorporate proactive system monitoring for fixture and component failures, with an optional dimming and synchronized light show entertainment capability. Vendors must handle professional removal and environmentally safe disposal of all existing lamps and ballasts, and provide a multi-year comprehensive warranty covering all parts and onsite labor, maintenance and technical support for a minimum of one year, plus pricing for continued annual renewal support. Sealed proposals are due by 12:00 PM on May 5, 2026, submitted to the J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643, with bids opened immediately thereafter. The deadline for submitting questions is April 29, 2026, with responses issued via written addenda, and onsite visits are available by appointment between April 1-30, 2026. Selection criteria, totaling 50 points, include Total Project Cost (20 points), Technical Specifications (15 points), Vendor Experience (5 points), Maintenance & Support (5 points), and Implementation Timeline (5 points).

Vendors must comply with O.C.G.A. 13-10-91 (E-Verify) requirements and submit a Contractor Affidavit as legal requirements for participation. All respondents must provide proof of a Payment Bond for 100% of the bid amount, Performance Bond, Workers' Compensation Insurance, Employer's Liability Insurance, and General Liability Insurance. No specific set-aside designations or restrictions targeting disadvantaged enterprises are noted in the RFP documentation provided. No incumbent vendors or current contractors are identified in the available materials, and no existing infrastructure technology integration requirements beyond utilization of existing pole and mounting structures are specified. The RFP does not provide an explicit budget range or award value; however, Total Project Cost is weighted as the highest evaluation criterion at 20 points, indicating cost competitiveness is a significant factor. Brooks County Schools reserves the right to reject any or all proposals, request additional information, conduct interviews, and modify the project scope prior to contract execution, with all proposal preparation costs the responsibility of the bidder.