Broadcast equipment, video, purchase and delivery of

Palm Beach County, Florida has issued Invitation for Bid (IFB) #17-065/KM for the establishment of a sixty-month term contract to supply professional/industrial and broadcast-grade video broadcast equipment from seven specified manufacturers: ChyronHego Corp, Ericsson, NVerizon, Imagine Communications, Vislink, AJA Video Systems, Inc., and Telemetrics, Inc. Sealed bid responses must be submitted to the Palm Beach County Purchasing Department by July 20, 2017, at 4:00 p.m. local time. The County will award the contract on an item-by-item basis to the responsive, responsible bidder offering the greatest single, fixed percentage discount from the manufacturer's suggested retail price (MSRP) for each manufacturer. All delivered equipment must be new, of current manufacture, and carry factory warranties, with each equipment type accompanied by at least two complete repair manuals and maintenance instructions. The County will order goods on an as-needed basis with delivery required within thirty calendar days of receipt of a delivery order. Pricing will be structured as a single, fixed percentage discount applied uniformly across all items within each manufacturer's product line, and separate shipping charges are not permitted under the contract. Successful bidders must maintain current catalogs and MSRP listings throughout the contract term, provide complete and accurate invoices with unique catalog numbers and definitive descriptions, and comply with all applicable federal, state, and local laws, including criminal history records checks for unescorted facility access.

The solicitation establishes a 15% Small Business Enterprise (SBE) participation goal as a minimum requirement for responsive bids, with specific scoring provisions allowing awards to SBE-responsive bidders within defined price thresholds. This set-aside designation ensures that a portion of contract opportunities benefits disadvantaged small business enterprises. The anticipated contract value is $875,000 over the full sixty-month term, or until the estimated contract amount is expended, whichever occurs first, at the discretion of the County. No incumbent vendors or existing infrastructure integration requirements are specified in the solicitation. The contract term will extend for sixty months unless terminated earlier upon expiration of the estimated budget allocation.