Broadcast equipment, video, professional / industrial grade

Palm Beach County, Florida issued an Invitation for Bid (IFB) on August 11, 2016 for a 60-month term contract to supply professional/industrial-grade and broadcast-grade video broadcast equipment from 46 referenced manufacturers. The procurement seeks a single responsive and responsible bidder that will offer the greatest fixed percentage discount applied uniformly across all equipment within each manufacturer's price list, with shipping charges incorporated into the discount percentage. Deliverables include the provision of quotes within seven calendar days of request, delivery of items within 30 calendar days, and replacement of any equipment damaged in shipping at no cost to the County within 30 days. The County requires the successful bidder to supply current Manufacturer's Suggested Retail Prices (MSRPs) for all awarded manufacturers upon contract award and maintain updated pricing throughout the contract term, ensuring new products receive discounts equal to or better than originally quoted items. The bid submission deadline was September 1, 2016 at 4:00 p.m., and the contract will be executed for 60 months or until the estimated expenditure of $529,000 is reached, whichever occurs first. The County will order equipment on an as-needed basis with no minimum quantity restrictions, and payment will be made only upon delivery, acceptance, and proper invoicing, with all items subject to post-sale audit adjustment.

The County established a minimum 15 percent Small Business Enterprise (SBE) participation goal for this solicitation, and responsive bidders meeting this goal will receive preference in award decisions. The successful bidder must meet specified qualification requirements and demonstrate the ability to fulfill the contract obligations as outlined. Award will be made on an item-by-item basis to the responsive, responsible bidder offering the greatest single fixed percentage discount. The County reserves the right to reject bids resulting in awards less than $1,000 or creating multiple small fragments due to administrative costs. As a governmental entity, Palm Beach County is exempt from federal and state taxes, which may provide cost advantages to qualifying vendors. The estimated contract value is approximately $529,000 over the 60-month term, representing the total anticipated expenditure for broadcast equipment procurement.