Broadcast equipment install, maint. And repair RE-quote

Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) for broadcast equipment installation, maintenance, and repair services under a term contract. The procurement seeks qualified vendors to provide comprehensive broadcast equipment services including on-site and off-site installation, maintenance, and repair work completed according to manufacturer standards and County specifications. Specific response time requirements include installation within three business days, regular maintenance within forty-eight hours, repairs within eight hours, live broadcast support within twenty-four hours, and emergency services within two hours. Qualified vendors must demonstrate similar work experience within the past five years, maintain specified insurance coverage including Commercial General Liability at $500,000, Business Auto Liability at $500,000, and Workers' Compensation, and comply with criminal history records checks and E-Verify employment eligibility verification. Pricing is structured on an hourly rate basis with three weighted components: standard rate for on-site installation (10% weight factor), standard rate for on-site and off-site maintenance (75% weight factor), and standard rate for on-site and off-site repairs (15% weight factor), with award made to the lowest responsive and responsible quoter on a total factored rate basis. The submission deadline is May 24, 2021, at 4:00 p.m., with an initial contract term of twelve months and the option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds.

The procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) preferences and local preference provisions allowing 5% reductions for qualified Palm Beach County and Glades-based businesses. All parts and materials must be supplied at the quoter's cost, with original manufacturer cost documentation required on invoices, while the County will handle freight charges only for irreparable equipment returned to manufacturers. An optional emergency rate for repairs is requested but will not be used in evaluation. The anticipated contract value is $99,999.99 for the initial twelve-month term. Vendors must comply with all applicable County ordinances and regulations and provide references demonstrating relevant experience. No incumbent vendors or current contractors were identified in the solicitation materials.