Britton Deerfield HVAC Systems Controls

The Britton Deerfield School District in Britton, Michigan, issued a Request for Proposals for the provision, installation, configuration, programming, and commissioning of an HVAC building automation and controls system for the Deerfield School Building located at 252 Deerfield Road. The scope of work encompasses direct digital controls for 26 classroom unit ventilators, one gymnasium air handler, a hot water heating plant, an air-cooled chilled water plant, 12 zones of fintube radiation, and 7 blower coil units. Deliverables include a minimum three-year software license with all necessary hardware and software to connect to the District's information technology network, along with customized floorplan graphics within the selected control program. Respondents were required to submit detailed cost proposals in lump sum format with line-item breakdowns for all goods and services, including software licensing costs with detailed specifications explaining necessity and system relationships. The RFP required prospective vendors to provide a detailed project timeline with realistic milestone dates, as the District desired implementation and completion as soon as feasibly possible without an established deadline. Questions regarding the RFP were due by 5:00 PM on Friday, August 6, 2021, proposals were due by 11:00 AM on August 13, 2021, and interested parties could schedule site visits by contacting Superintendent Stacy Johnson at Stacy.Johnson@bdschools.us.

Respondents were required to complete District-required forms including Familial Disclosure, Affidavit of Compliance with Iran Economic Sanctions Act, Conflict of Interest Certification, Michigan-based Business Form, and Suspended or Disbarred Vendor Form, with the latter suggesting a potential preference for Michigan-based businesses. The selected vendor must obtain and maintain minimum insurance coverage including $1,000,000 public liability, $1,000,000 professional liability, $2,000,000 excess liability, and worker's compensation as required by Michigan law, and all proposed terms, prices, and commitments must remain in effect for at least 90 days from the proposal due date. The selected respondent must warrant that all materials and equipment will be new and free from defects, with warranties surviving final payment and termination, and must assign all manufacturers' warranties to the District upon completion. No incumbent vendor, budget range, or award value was identified in the RFP documentation. The District reserves the right to reject any and all proposals and to waive any informalities or immaterial omissions in submissions.