Bridge Lights and Fixtures (Bid Discount)

The City of Tampa Mobility Department is soliciting sealed bids under ITB No. 27-P-00045 for bridge lights and fixtures, with bids due December 8, 2026 at 3:00 p.m. through the OpenGov eProcurement Portal. The City has standardized on Iluminarc fixtures, product substitutions will not be accepted, and the awardee must strictly match specifications. A five percent bid discount, not to exceed $10,000, is available to City of Tampa certified Small Local Business Enterprises (SLBEs), applied for evaluation purposes only.

The scope covers three Iluminarc fixture types: 10 Ilumiline ML linear fixtures with 10 lens assemblies, 10 Ilumipod LL pod fixtures with 10 lens assemblies, and 60 Ilumipod ML pod fixtures with 60 lens assemblies. The City also requires cables, a data enabler box, and a DMX diagnostic tool. Items are furnished on an as-needed, when-needed basis, with delivery expected within 15 working days after receipt of order. Proposers must submit an Accessibility Conformance Report based on a Voluntary Product Accessibility Template documenting WCAG 2.2 Level AA and Section 508 conformance, along with a Supplemental Accessibility Report. The City may require demonstrations and hands-on testing before award, and unsuccessful proposers must retrieve their products at their own expense. The awardee must provide a three-year comprehensive warranty covering parts against defects in materials and workmanship. Materials must be currently in production and of the manufacturer's standard quality or better.

Bid prices must be firm and include shipping F.O.B. Tampa, Florida, plus all applicable taxes and royalties. The award period is one year from the effective date of award, with four one-year renewals by mutual written agreement and up to three 30-day unilateral renewals at the City's discretion. An attached Cybersecurity Provisions exhibit requires vendors processing City data to keep that data in continental U.S. data centers absent written consent and to notify the City within 48 hours of a cybersecurity incident. Subcontracted work requires the DMI-30 payment package under City Ordinance 2008-89.

Award will go to the lowest responsive, responsible bidder, and responsibility documentation may be required before award. The City may award by division or aggregate total, reject any or all bids, waive irregularities, and use the next lowest bidder in the event of vendor default.