Bridge crew clothing rental

The Maine Department of Transportation is requesting quotations for bridge crew clothing rental services under an RFQ with quotations due April 18, 2012 and submission required through the State of Maine's Vendor Self Service (VSS) platform.

The scope covers rental of four types of garments — 100% cotton anti-static coveralls, 65/35 blended coveralls, aramid/static dissipative coveralls, and deluxe insulated bib overalls in navy, green, light blue, khaki, black duck, and brown duck — for approximately 116 full-time and 13 part-time bridge maintenance employees across five regions engaged in silica and lead-based paint removal. The contractor must provide on-site employee sizing and fitting, weekly delivery on hangers grouped by employee with identification by employee code or name, and cleaning facilities capable of handling lead paint dust. Pricing is quoted per employee per set per week on an 11-set cycle, with all prices including transportation and delivery on an FOB Destination basis, firm throughout the contract term. The contractor accepts the State Procurement Card as payment with no surcharges and must pay the State Treasurer a quarterly fee of 1% of total quarterly purchases within 30 days of quarter end.

The contract period runs through March 31, 2013, with possible extensions for two additional one-year periods at the department's discretion. Bidders must submit garment samples and documentation including garment replacement policies, performance guarantees, and statistics-tracking methodology prior to award. Loss or destruction of rental garments in facility storage requires facility payment to the contractor for replacement on a depreciation schedule over the lesser of 18 months or the garment's lifespan. Award will be made to the lowest price bidder meeting specifications, with price weighted at a minimum of 25 percent of total evaluation criteria. A completed Code of Conduct Affidavit must accompany all submissions. The State reserves the right to reject any or all bids and award to approved equals.