Brass Goods

The City of Madison Finance Department's Purchasing Services issued Request for Quotation (RFQ) #4912-0-2020-BG on behalf of Madison Water Utility for procuring brass goods and water utility components. The solicitation sought various copper and brass items including curb stops (ranging from 0.75-inch to 2-inch diameter), corporation stops, service fittings, and couplings from specific manufacturers like A.Y. McDonald, Ford, and Mueller. The procurement included 22 line items with quantities between 2 and 40 units per item, with all pricing required to be delivered prices including shipping charges, FOB Madison delivery to 110 S. Paterson Street. Key evaluation criteria included cost, quality, compatibility, warranty, delivery, past performance, and service capability. The solicitation timeline included questions due on April 22, 2020, with answers provided by April 27, 2020, and quotation submissions due on April 29, 2020, at 1:00 PM CST. Quotations could be submitted via email, mail, or fax, with materials required to be shipped in crates or bundles on pallets for overhead crane unloading.

The RFQ included a local vendor preference for suppliers registered with the City of Madison, requiring bidders to indicate local vendor status on Form B. Pricing was required to remain firm for one year unless otherwise noted, with delivery needed within a specified timeframe after order receipt. The procurement allowed for volume discounts and alternative payment terms. Four vendors ultimately submitted bids: Core & Main, ETNA, Ferguson Waterworks, and First Supply. Ferguson Waterworks was awarded the contract with the lowest overall bid of $19,563.62, with total extended pricing across bidders ranging from $19,563.62 to $23,519.50. The City reserved the right to purchase on the open market and back charge the vendor if delivery was not made as promised, ensuring contractual compliance and performance guarantees. No specific set-asides for disadvantaged enterprises were explicitly mentioned in the procurement documents.