Brass Goods

The City of Madison, Wisconsin Finance Department, through the Water Utility, issued a Request for Quotation (RFQ #4716-0-2018-BO) for procurement of brass goods on March 23, 2018. The solicitation sought quotations for specific plumbing components including curb stops in various sizes (3/4-inch to 2-inch) with multiple configuration types such as compression, flare, iron-iron, copper-iron, and copper-copper. Additional items included corporation stops, service fittings, service bend fittings, and compression couplings. The procurement required detailed specifications for each of 13 line items totaling 95 units, with deliveries to be made FOB to Madison Water Utility at 110 S. Paterson Street. Key evaluation criteria included cost, quality, workmanship, compatibility, warranty, delivery, and past performance. Critical dates included a question submission deadline of April 2, 2018, with answers provided on April 6, 2018, and a final quotation submission deadline of April 11, 2018, at 1:00 PM CST. Bidders were required to indicate pricing firmness and were allowed to offer substitute items with manufacturer details for city evaluation.

The City of Madison implemented a local vendor preference purchasing policy, which provided scoring advantages to vendors registered as of the bid due date. The procurement did not specify explicit set-aside designations for disadvantaged enterprises. First Supply, a local vendor, was ultimately awarded the contract for a total bid amount of $11,659.92, with individual item prices ranging from $18.00 to $495.00 per unit. First Supply offered additional incentives, including a 1% discount for payment within 30 days and confirmed pricing firmness for one year from the bid date. Delivery timeframes were specified as one to fourteen days after receipt of order, with all materials required to be shipped in crates or bundles attached to pallets for unloading using overhead crane and slings. The quotations submitted were binding for 90 days following the due date, and the city reserved the right to award the bid to the most advantageous responsive and responsible bidder.