Brake parts, annual estimated quantities

The Road Commission for Oakland County (RCOC) has issued an Invitation for Bid (IFB No. 7308.1) for an annual blanket order of brake parts for their fleet equipment. The procurement seeks brake shoe kits, brake drums, and miscellaneous wheel end parts that must meet North American truck and trailer original equipment manufacturer (OEM) standards. Bidders are required to provide items manufactured by OEM or approved equivalents, with detailed specifications including manufacturer names and VMRS 2000 codes. The contract will cover a one-year period from December 1, 2025, through November 30, 2026, with firm-fixed pricing throughout the term. Bids are due on Tuesday, October 14, 2025, at 2:30 p.m. Eastern Time and must be submitted through the BidNet Michigan Inter-governmental Trade Network (MITN) website. The award will be made to the lowest responsive and responsible bidder meeting all specifications, with RCOC reserving the right to award to multiple suppliers. Bidders may be required to submit samples for evaluation, and all items will be delivered to the RCOC Stockroom in Waterford, Michigan.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is tax-exempt and seeks government pricing schedules, with payment terms of net 30 days after receipt of goods and correct invoice. Successful bidders will be required to provide a W-9 form and understand that contract funding is dependent on annual budget appropriations. RCOC maintains the right to terminate the contract if necessary funds are not allocated. While specific budget ranges are not detailed in the document, this is an annual contract for brake parts across the organization's fleet, suggesting a potentially significant procurement value. The commission will evaluate bids based on compliance with technical specifications, pricing, and the ability to meet the comprehensive requirements for brake parts across their equipment fleet.