Bottled Water for Pasadena Water and Power

Pasadena Water and Power (PWP) is soliciting bids for a bottled water supply contract to support its warehouse operations and emergency preparedness needs. The procurement seeks a vendor to provide an estimated annual quantity of 400 cases of 24 individual 16.9 fluid ounce bottles, 20 cases of 6 individual one-gallon drinking water bottles, and 40 cases of 6 individual one-gallon distilled water bottles. The contract will span three years with two optional one-year extensions, with deliveries required Monday through Thursday between 8:30 a.m. and 2:30 p.m., excluding city-recognized holidays. Vendors must provide online and phone/email ordering capabilities, with a mandatory two-business-day delivery window to the PWP warehouse located at 311 W. Mountain Ave., Pasadena. The bid evaluation will focus on the lowest responsive and responsible bidder, with unit prices subject to potential Consumer Price Index (CPI) adjustments after the first contract year. Bids are due electronically by 10:00 a.m. on June 20, 2024, through the City's eProcurement Portal, with a project release date of June 6, 2024.

The procurement emphasizes local preferences and equal employment opportunities, with specific compliance requirements including the Pasadena Living Wage Ordinance for contracts exceeding $25,000. Bidders must complete comprehensive documentation, including a Unique Entity Identifier (SAM) form, with warnings that failure to submit required documentation may result in bid disqualification. The city has incorporated various federal compliance elements, including HUD Section 3 requirements that mandate directing employment and economic opportunities to low- and very low-income persons, with specific benchmarks of 25% total labor hours worked by Section 3 workers and 5% by Targeted Section 3 workers. While no specific budget range is explicitly stated, the procurement documents suggest the contract will be awarded based on competitive pricing and vendor capabilities. Vendors must provide detailed product specifications, guarantees, and warranties, with the City reserving the right to determine product equivalency. Additional compliance requirements include non-collusion declarations, workforce utilization reporting, and adherence to various city ordinances and federal regulations.