Botetourt Elementary School Sign Replacement

Gloucester County Public Schools is requesting quotations for replacement of an existing freestanding school identification/message sign at Botetourt Elementary School (6361 Main Street, Gloucester, Virginia), with quotations due September 28, 2026 at 4:00 p.m. under Informal Request for Quotation IQ 27-006-CJ issued by the Gloucester County Central Purchasing Office. The site falls within a historic courthouse area requiring compliance with historic-area and zoning restrictions; electronic or LED message centers are prohibited.

The scope is a double-sided, non-LED exterior identification/message sign with a cabinet measuring approximately 48 inches high by 96 inches wide, featuring manually changeable message areas on both faces, school identification, weather-resistant construction, and internal illumination where permitted by code. The awardee must furnish all labor, materials, equipment, supervision, transportation, removal, disposal of the existing sign, fabrication, delivery, installation, permits, and incidentals. The brick base will be reused. Bidders are responsible for field-verifying existing conditions and dimensions; no formal site visit is scheduled. Quotations must include product descriptions, proposed sign sketches or renderings, warranty information, anticipated lead time, installation duration, and any assumptions or exceptions.

The contract term is one year from award with optional renewal for four additional one-year periods at Gloucester County's sole discretion, plus a potential six-month extension upon mutual agreement. Award will be made to the lowest responsive and responsible bidder based on the Grand Total Turnkey/Lump Sum price, with delivery F.O.B. Destination to Gloucester County at no additional cost. Quotations are valid for 90 days from submission. Payment is Net 45 days after delivery and acceptance. Minimum insurance includes Workers' Compensation (statutory), Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence with County named as additional insured), and Automobile Liability ($1,000,000 per occurrence). Virginia contractor licensing and County Business License are required. Criminal background checks may be required for personnel with direct contact with students or work on school property.