Boiler Parts

The Texas Department of Criminal Justice (TDCJ) has issued an Invitation for Bids (IFB) No. IW203377 for the procurement of specific boiler parts and related equipment. The solicitation seeks multiple items including a water heater RBI LCD Model LM 1480 natural gas unit (1,480,000 BTU), a TACO pump with 3/4 HP TEFC motor, M&G vent parts with 12" diameter components, a Goulds 1/2 HP pump, and anode rods. All items are to be delivered to the TDCJ Marlin Unit facility located at 2893 State Hwy. 6, Marlin, Texas 76661, with strict security protocols in place for delivery. Bidders are required to submit comprehensive specification documentation marked to show compliance or variance with the requirements. The bid opening is scheduled for December 9, 2024, at 3:00 PM, with a question submission deadline of November 26, 2024, at 3:00 PM (CST). Electronic submissions are preferred via BIDS@TDCJ.TEXAS.GOV, though hard copy submissions are also accepted. Evaluation criteria will include pricing, past performance, quality, and conformance to specifications, with bids required to remain valid for 30 days from the bid opening date.

The solicitation includes potential preference options for Texas resident service-disabled veteran-owned businesses and products made by persons with mental or physical disabilities, though no specific set-asides are explicitly mandated. Bidders must provide both a Texas Identification Number System (T.I.N.S.) and Federal Employer Identification Number (EIN) prior to contract award. Delivery terms are F.O.B. destination prepaid and allowed, with bidders required to clearly indicate any additional freight charges. The procurement documents do not specify an incumbent vendor or provide a detailed budget estimate for the contract. Special delivery requirements include mandatory security escorts, vehicle searches, and strict limitations on staff interactions with inmates at the correctional facility. Payment terms are net 30 days after receipt of an uncontested invoice, with the potential for contract extensions up to three months at the state's discretion. The TDCJ reserves the right to make awards based on low line item bids, low total of line items, or any combination that best serves the state's interests.