BOE Provisional Ballot Envelopes 2026 General

The Board of Elections of Cleveland, Ohio is requesting bids for provisional ballot envelopes for the 2026 General Election, with bids due July 15, 2026 at 12:00 p.m. Eastern via the Infor Supplier Portal.

The procurement covers the supply and delivery of provisional ballot envelopes with dimensions, printing specifications, and material requirements detailed in the attached envelope artwork and bid form. The scope includes compliance with state election standards and federal accessibility requirements, with designated areas for voter information, election official signatures, instructional text, barcode placement, and official markings. Specific quantities and unit pricing are established in the bid form; bidders must complete the form with pricing information for all requested items.

The contract term spans the 2026 election cycle with delivery and completion aligned to pre-election timelines to ensure materials are available for election administration. Award criteria include price, quality, delivery capabilities, and vendor qualifications.

The Terms and Conditions require General Liability insurance of $500,000 combined single limit and Automobile Liability of $1,000,000 combined single limits, with the BOE named as additional insured. Workers' Compensation insurance must comply with Ohio law. The vendor must indemnify the BOE for claims arising from negligent or intentional acts, warrant that goods are free from defects and liens with clear title vesting in the BOE upon payment, and maintain records accessible to the BOE for three years after final payment. The BOE reserves the right to inspect and test goods before acceptance, reject nonconforming materials, cancel without cause with liability limited to actual costs, and purchase elsewhere if delivery deadlines are missed, with the vendor liable for any resulting cost increases. Payment terms are net 30 days from receipt of proper invoice and acceptable goods. Venue for disputes is Cuyahoga County, Ohio.