BOE Emergency Alert System

Meriden Public Schools (MPS), located in Meriden, Connecticut, is issuing a Request for Proposal to procure a comprehensive wearable emergency alert system designed to integrate with the district's existing public address and Mutualink Emergency Response systems. The procurement seeks a discreet, wearable panic button system that provides audible and visual notifications to strengthen the district's security posture and emergency response capabilities, with initial implementation targeting approximately 50 staff members at Washington Middle School and potential for future expansion to other district sites across the 13-school system serving approximately 8,600 students and 1,500 staff members. Key qualifications for vendors include demonstrated experience with wearable emergency alert systems, technical capability to integrate with existing Mutualink and Bogen public address systems, and ability to expand the solution across multiple school sites. The RFP evaluation criteria emphasize implementation costs (30 points), annual recurring costs (10 points), price competitiveness, vendor experience, system interoperability with existing infrastructure, expandability, responsiveness, and technical merit. The solicitation opened November 21, 2025 at 8:00 AM EST, with vendors able to submit written questions through December 8, 2025 at 4:00 PM EST; proposals must be submitted electronically via the City eProcurement Portal by December 22, 2025 at 11:00 AM EST (note: one document indicates a December 15, 2025 deadline), submitted in two sealed components addressing qualifications and fees separately. Award will be made via Purchase Order and Standard Professional Services Agreement, with payment due not less than thirty days following completion of services.

The RFP is open to all qualified vendors with no identified set-aside designations or restrictions on organizational types documented in the available solicitation materials. No incumbent vendor is identified for this procurement, though MPS currently operates a Mutualink Emergency Response system and Bogen public address infrastructure that the selected vendor's solution must integrate with or enhance. The successful vendor must obtain a Certificate of Insurance covering general liability, automobile liability, workers compensation, and additional coverage as required by the City's Risk Manager. As Meriden is a tax-exempt municipality under Connecticut General Statutes, the City will not pay federal excise taxes or state sales and use taxes, and pricing submissions must exclude applicable state and local sales and excise taxes. No estimated total contract value is specified in the available solicitation documentation, though the evaluation rubric indicates that implementation costs represent a primary pricing factor compared to annual recurring costs, suggesting pricing will be vendor-specified and competitively evaluated.