Body Scanner for Adult Correctional Facility

The State of Maine Department of Corrections is issuing a Request for Proposals (RFP #202604079) for the procurement of a complete X-ray full-body scanner system for Mountain View Correctional Facility in Charleston, Maine. The system must be capable of detecting both metallic and non-metallic contraband concealed under clothing and within body cavities of adult incarcerated persons, with an anticipated operational capacity of 1,000 scans annually. Deliverables include the body scanner hardware, delivery, installation, system configuration, initial hands-on training by qualified personnel, and ongoing maintenance and support services throughout the contract term. The awarded bidder must ensure compliance with radiation safety standards (ANSI/HPS N43.17-2009 and ANSI/IEEE N42.47-2010), implement secure data storage with encryption and role-based access controls, provide audit logging capabilities, and integrate with Maine Office of Information Technology (OIT) security policies and digital accessibility standards. The system must support both stand-alone and network-connected operations while maintaining compliance with data security requirements for high-impact personally identifiable information (PII). Proposals will be evaluated on a 100-point scale with weighted criteria: Organization Qualifications and Experience (15 points), Proposed Services (60 points), and Cost Proposal (25 points), with the lowest cost proposal receiving maximum points and higher costs receiving proportionally fewer points. Questions must be submitted by May 29, 2026, at 4:00 p.m. local time, with proposals due June 11, 2026, at 4:00 p.m. local time via the Vendor Self Service (VSS) system.

The RFP does not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organizational types. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified in the procurement documentation. The initial contract period runs from July 1, 2026, through June 30, 2028, with two optional renewal periods extending through June 30, 2030, and June 30, 2031. The Department anticipates making a single award from this RFP process. Cost proposals must be submitted in Excel format and should include all one-time costs (hardware, shipping, installation, and training) plus annual maintenance and support costs for up to five years from system acceptance. The specific budget range or estimated award value is not disclosed in the available procurement documentation.