Boardroom Technology Renovation

Beaumont Independent School District is requesting proposals for a Boardroom Technology Renovation Project—furnishing, installing, configuring, and testing audiovisual and related technology equipment for the Administration Building Boardroom—with proposals due November 19, 2026 and an optional pre-proposal conference on October 29. No set-aside or local-vendor requirement applies; a Texas-based vendor preference is offered at 0 points and is therefore non-competitive.

The scope encompasses complete AV equipment provision, materials, labor, installation, programming, configuration, testing, training, and delivery as detailed in the technical specifications exhibit. All proposals must be submitted in hard copy (two sealed copies) via U.S. mail, courier, or hand delivery; facsimile and email submissions will not be accepted. Vendors must maintain Commercial General Liability insurance with a minimum $1,000,000 per occurrence and complete the BISD Vendor Packet with all required certifications.

The estimated project budget is $190,000 with an estimated ten-week completion duration. Pricing must be submitted as a firm, all-inclusive lump-sum proposal covering all equipment, materials, labor, installation, programming, configuration, testing, training, and delivery. BISD retains the right to award to single or multiple vendors and makes no guarantee regarding purchase quantities.

Evaluation weighs price at 30 points, extent to which goods and services meet BISD needs at 30 points, reputation of vendor and goods/services at 15 points, quality of goods/services at 15 points, and vendor's past relationship with BISD at 10 points, totaling 100 points. Questions are due November 5, 2026 at 2:00 p.m., with responses posted by November 10 at 2:00 p.m. Board contract approval is estimated for December 15, 2026. The contract term extends until project completion. Awarded contracts may be adopted by other Central Texas Purchasing Alliance member districts under the same terms.