Board Room Area Drop Ceiling Tile Replacement

The County of Frederick, Virginia is seeking bids for removal and replacement of approximately 300 ceiling tiles in the Frederick County Board Room under a Quick Quote Request, with quotes due October 28, 2026 at 2:00 PM local time via Virginia's eVA portal.

The scope requires removal and proper disposal of existing ceiling tiles, furnishing and installation of Armstrong Cirrus Classic Step 15/16" Tegular Ceiling Tile (Item No. 591) or an approved equal, temporary removal and daily reinstallation of lighting fixtures, projectors, speakers, and other ceiling-mounted equipment by 5:00 PM to maintain Board Room operational status, and provision of two additional boxes of matching tiles at no additional cost upon project completion. Work is performed Monday through Friday between 6:00 AM and 5:00 PM only; no weekend work is permitted. Place of performance is the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia 22601.

All pricing must be quoted on a firm lump sum basis, FOB Destination, with all costs including freight, delivery, fuel, disposal, labor, equipment, and incidental charges included in the bid price. Payment follows satisfactory performance via purchasing card or ACH with net 45-day terms. The County is exempt from Virginia Sales and Use Tax (Federal Excise Tax Exemption Number 54-6001290).

The contractor must maintain general liability insurance with $1,000,000 combined single limits and $2,000,000 aggregate, workers' compensation coverage in compliance with Virginia law, and automobile liability insurance with limits of at least $1,000,000. Award is made to the lowest responsive and responsible offeror. A non-mandatory site visit is scheduled for October 14, 2026 at 10:00 AM. Questions are due October 21, 2026 at 2:00 PM to Maintenance Supervisor Tommy Watring (thomas.watring@fcva.us) and Purchasing Manager Karen Orndorff (karen.orndorff@fcva.us).