Blueprint Flat File Cabinets and Bases

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for Interion blueprint flat file cabinets and bases for the Maine State Archives under RFQ #29C 19060600000000000364, with quotations due June 12, 2019 at 4:00 p.m. EST.

The scope comprises 16 units of five-drawer 54-inch flat file cabinets in putty color (Mfg. Part #506827PY, 53-3/4"W × 41-3/8"D × 16"H) and 4 units of flat file closed bases in black (Mfg. Part #506830BK, 53-3/4"W × 41-3/8"D × 4"H). Bidders must provide product information sheets, warranty information, and delivery pricing. Inside delivery is required, including setup and removal of packaging material; the location has a standard elevator but the loading dock cannot accommodate tractor-trailer trucks. All shipping and handling charges must be included in cost quotations with no additional shipping costs permitted after submission.

Submissions must be made through the State of Maine's electronic procurement system, Advantage Vendor Self Service (VSS), and include bid cover page, debarment forms, product information sheets, and warranty information. The State is exempt from federal, state, and local taxes and requests quotations excluding these taxes. Payment terms are net 30 upon receipt of accurate invoices containing the contract number and correct pricing.

The State evaluates quotations on a best-value basis, which may consider product quality, specification conformance, delivery timeframe, and the State's interests. Once conformance is determined, awards are made to the lowest-priced compliant bidder. The State reserves the right to decline awards to bidders with documented poor performance or terminated contracts within the previous five years. All bid pricing must remain firm for 180 days from the bid opening date.