Blue Water Bridge Platform Scale Deck Replacement

The Michigan State Police, Commercial Vehicle Enforcement Division issued a Request for Proposal for the replacement of an existing scale deck system at the Blue Water Bridge in Port Huron, Michigan. The procurement seeks a one-time purchase of a complete scale system including a 3' 1" x 11' 7/8" steel deck axle scale (non-NTEP), FB2560 instrument desktop, internal Intalogix interface, ticket printer with 8' cable, scale weight display with traffic light, serial cable, and full installation services. The deliverable must include delivery and installation completed no later than September 30, 2023, with installation required within three business days of delivery. All personnel accessing State facilities must pass fingerprint-based background checks. Bidders were required to submit questions by April 20, 2023 at 9:00 a.m. Eastern, with answers posted by April 24, 2023, and proposals were due May 1, 2023 at 9:00 a.m. Eastern. The contractor must provide a manufacturer's warranty on equipment meeting industry standards and a minimum three-year warranty on installation work. Pricing must be provided on an F.O.B. destination basis with all costs including shipping, handling, and installation prepaid, and bidders must indicate their lead time for delivery and confirm proposal validity for a minimum of 90 calendar days from the RFP due date.

This procurement is restricted to Fairbanks Scales manufacturers or authorized distributors only, with the State reserving the right to verify distributor status directly with the manufacturer, effectively limiting competition to approved vendors. No set-asides for disadvantaged enterprises or other organizational restrictions were identified in the RFP. No incumbent vendor or current contractor information was specified. The contract is subject to approval by the State Administrative Board if the award exceeds $250,000. All proposals are subject to Michigan's Freedom of Information Act, and bidders must submit a completed Confidential Treatment Form regardless of whether confidential treatment is requested. The anticipated contract begin date was May 8, 2023.