Black asphalt tarps (roll type)

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids for black asphalt tarps in roll type format on behalf of the Division of Equipment. The procurement seeks 150 units total comprising two line items: 75 units of 81-inch by 14-foot tarps and 75 units of 81-inch by 18-foot tarps. The tarps must meet detailed specifications including 100% polyester or nylon base material with 18 oz/yard² weight, 410 lbs tensile strength (grab), UV resistance, cold crack resistance to -40°F, and high temperature resistance to 180°F; each unit must include five grommets across one 81-inch end and a 6-inch pocket on the opposite end, with individual wrapping required. The Request for Bid (RFB) was issued December 17, 2024, with a bid closing date of January 10, 2025, at 1:30 p.m. Eastern Time; written questions must be submitted by January 2, 2025, at 4:00 p.m., with Commonwealth responses due by January 3, 2025. The tentative award date is January 20, 2025, and the master agreement will commence upon award and expire December 31, 2025, with four optional one-year renewal periods subject to mutual written agreement. Award will be based on best value using two measurable criteria: price (95 points, with the lowest bidder receiving maximum points) and delivery time in calendar days (5 points, with the best delivery time receiving maximum points); samples will only be requested from the highest evaluated bidders and must be delivered within 14 calendar days of notification. Delivery is F.O.B. Destination Freight Prepaid and Allowed to the KYTC Division of Equipment Warehouse in Frankfort, Kentucky, with a 1% per day penalty assessed for late deliveries.

Kentucky resident bidders may receive reciprocal preference against nonresident bidders from states providing similar preferences. Qualified bidders receive additional preferences: Kentucky Correctional Industries receives a 20% preference, and qualified nonprofit agencies serving individuals with severe disabilities receive a 15% preference. All bidders must be registered in the Commonwealth eProcurement System prior to submission, with 24-48 hours required for vendor registration, and bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) system at https://vss.ky.gov; emailed or hand-delivered bids will not be considered. All required affidavits, including the Required Affidavit for Bidders and affidavits claiming resident bidder or qualified bidder status, must be submitted with the bid response. No specific incumbent vendor, current contractor, or budget range is identified in the solicitation documents. Vendors must comply with Commonwealth of Kentucky laws and regulations, maintain workers' compensation and unemployment insurance, and comply with campaign finance laws.