BL127-25, Purchase of Tablets and Peripheral Equipment

Gwinnett County Board of Commissioners is soliciting competitive sealed bids for the Purchase of Tablets and Peripheral Equipment through Invitation to Bid (BL127-25) for its Department of Information Technology Services. The procurement specifically seeks 105 Microsoft Surface Pro 10 tablets and 170 Surface Pro Keyboard Covers with Slim Pen 2, with strict requirements that the entire order must be fully received by December 31, 2025. Technical specifications mandate Windows 11 Pro 64-bit operating system, Intel latest generation vPro processor, 16 GB system memory, 512GB solid state drive, and a comprehensive four-year warranty covering device malfunction and accidental damage. Bids are due on October 29, 2025, at 2:50 P.M. local time, with bid opening scheduled for 3:00 P.M. at the Gwinnett County Financial Services - Purchasing Division. The county requires bidders to be authorized resellers and explicitly states that refurbished devices will not be considered. Evaluation criteria include responsiveness, vendor responsibility, and the potential to award to the lowest responsive bidder, with the county reserving the right to split or award the entire bid.

Vendor qualification requirements include providing a minimum of three references for similar-sized projects and compliance with various county regulations, including the Americans with Disabilities Act, worker verification laws, and the county's code of ethics. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid emphasizes that the total price must include all charges, including delivery. The procurement appears to be an open competition for authorized resellers of Microsoft Surface Pro equipment, with no apparent restrictions limiting participation beyond the technical and compliance requirements. The county has not disclosed a specific budget range, but the procurement involves approximately 105 tablets and 170 keyboard covers, suggesting a potential contract value in the mid-to-high five-figure range. Vendors must submit comprehensive bids that demonstrate technical compliance, pricing transparency, and adherence to county procurement guidelines.