BL031-26Purchase of Microsoft and Apple Desktops, Laptops, Tablets, and Peripherals on an Annual Con

Gwinnett County's Department of Information Technology Services is seeking qualified authorized resellers for an annual contract to purchase Microsoft and Apple computing equipment through a sealed bid process. The procurement involves an initial one-time purchase of 110 Microsoft Surface Pro 10 tablets with keyboard covers, followed by estimated annual quantities of 150 Microsoft Surface tablets, 5 Microsoft Surface Laptops, 5 Apple Mac Studios, 5 Apple MacBook Pros, and 5 Apple iPad Pros. Additional annual peripheral spending is anticipated at approximately $15,000 for Apple and $100,000 for Microsoft products. Sealed bids must be submitted by 2:50 P.M. Eastern Time on February 5, 2026, to the Gwinnett County Purchasing Office, with a virtual bid opening at 3:00 P.M. that same day. Bidders must provide pricing reflecting a percentage discount off manufacturer's suggested retail price, include all shipping fees, and specify both MSRP and discounted unit prices. Evaluation criteria include responsiveness, responsibility, and lowest bid, with potential separate awards for Microsoft and Apple product categories. Questions must be submitted to Bethany White by January 23, 2026, at 3:00 P.M., and the initial contract term will extend from Board approval through December 31, 2026, with potential renewals for four additional 12-month periods.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit a Contractor Affidavit and Agreement demonstrating E-Verify participation and a Code of Ethics Affidavit. All devices must be new, business-grade, and include manufacturer warranties: four years for Microsoft products and five years for Apple products. Service providers are required to provide real-time order status updates during business hours, assign a dedicated account manager, submit weekly pending order reports, ensure equipment shipment within 7-14 business days, and respond to pricing requests within four hours. A minimum of three references from similar contracts is mandatory. The county is exempt from federal excise tax and Georgia sales tax. While specific budget ranges are not explicitly stated, the annual peripheral spending suggests a substantial procurement value, with potential contract value spanning multiple years through the initial term and potential renewals. Interested vendors must be authorized resellers capable of meeting stringent service and equipment specifications.