Biomedical Equipment Services - Mt. Vernon

The Missouri Veterans Commission is requesting quotations for biomedical equipment inspection, testing, calibration, and maintenance services at the Missouri Veterans Home in Mount Vernon, with bids due September 8, 2026 at 2:00 PM Central Time under RFQ DPS MO VET COMM 0000000024SL (Amendment 002 current as of September 4).

The scope covers annual electrical safety inspections, functional testing, calibration, and as-needed repair and maintenance of approximately 46 line items of biomedical equipment including 200 electric beds, 60 ECG/EKG machines, 60 IV infusion pumps, 60 electric mattress pumps with filters, 56 patient floor lifts, 40 oxygen concentrators, and therapeutic equipment such as whirlpool tubs, ceiling lifts, and automated external defibrillators. The contractor must respond to inspection requests within five working days and complete inspections within one month or at a mutually agreed date. Services are performed at the facility (1600 S. Hickory, Mount Vernon, Missouri 65712) during regular business hours (8:00 AM to 4:00 PM Monday through Friday, Central Time) or by mutual agreement. Performance is limited to NFPA 2012 Edition Health Care Facilities Code and 38 CFR 51.200(c) compliance standards.

The contract period runs one year from award with two optional one-year renewals at the department's sole discretion. The not-to-exceed amount is $50,000 per contract period with firm and fixed pricing throughout the term. This is an as-needed contract with no guaranteed usage; the state reserves the right to obtain services elsewhere.

Contractors must demonstrate minimum two years of direct biomedical equipment services experience, hold all applicable licenses and certifications, and designate a Contract Manager with at least two years of direct experience and one year of management experience within five business days of contract authorization. All personnel must pass criminal background checks conducted by the Missouri State Highway Patrol at the contractor's expense. General liability insurance naming the State of Missouri as an additional insured is required before performance. Contractor must register in MissouriBUYS with "Approved" status and "Spend Authorized" status in MOVERS. A Business Associate Agreement establishing HIPAA compliance is included as a requirement. Invoices are due monthly by month-end following service delivery, with payment due within 30 calendar days of valid invoice receipt. Responses must be submitted electronically through MissouriBUYS or to Christina Russell at Christina.Russell@mvc.dps.mo.gov.