Biomedical Equipment Services - Mt. Vernon

The Missouri Veterans Commission is requesting quotations for biomedical equipment services at the Missouri Veterans Home in Mount Vernon, with responses due September 8, 2026 at 2:00 p.m. Central Time. The scope encompasses annual electrical safety inspections, functional testing, calibration, and maintenance and repair services for approximately 640 units across 42 equipment types, including 200 electric beds, 60 ECG/EKG machines, 60 IV pumps, 56 patient floor lifts, 40 oxygen concentrators, and various other medical devices such as automated external defibrillators, bariatric beds, bladder scanners, blanket warmers, nebulizers, therapeutic tubs, and suction devices.

Bidders must demonstrate at least two years of direct experience providing biomedical equipment services and hold all applicable licenses and certificates. The contractor must be registered in MissouriBUYS in "Approved" status and "Spend Authorized" status in MOVERS. Compliance with E-Verify work authorization requirements, Missouri Secretary of State registration, and tax compliance is mandatory. The contractor must carry adequate liability insurance naming the State of Missouri as an additional insured and submit evidence prior to performance. Background checks for all personnel, conducted by the Missouri State Highway Patrol at the contractor's expense, are required. The contractor will serve as a Business Associate under HIPAA and must implement comprehensive administrative, physical, and technical safeguards for Protected Health Information and Electronic Protected Health Information, with incident reporting obligations within 5–10 calendar days and six-year documentation retention requirements.

Services shall be performed during regular business hours, 8:00 a.m. to 4:00 p.m. Central Standard Time, Monday through Friday, except observed holidays, or at times mutually agreed upon. The contract period runs from award through one year, with the department retaining the right to renew for two additional one-year periods at its sole discretion. The total contract amount does not exceed $50,000 per contract period, with all pricing firm and fixed. The state will not pay taxes, mileage, fuel surcharges, shipping charges, or insurance unless required by law. Monthly invoices are due within 30 calendar days of receipt.