Bio Turf and Pond System Services Maintenance

The County of Westchester, New York, Department of Parks, Recreation and Conservation is soliciting sealed bids under RFB-WC-26354 for rental, service, and maintenance of four biological turf and pond treatment systems at county golf courses, with bids due November 23, 2026 at 2:00 p.m. The solicitation identifies no set-aside or preference program. Bids go to the County Bureau of Purchase and Supplies at 148 Martine Avenue, Room 713, White Plains, New York 10601, and are publicly opened at the deadline.

The systems are Triterra Biogenerator turf units that automatically dispense beneficial bacteria to reduce odors, irrigation clogs, and organic sludge. The four locations are Dunwoodie Golf Course (Yonkers), Maple Moor Golf Course (White Plains), Mohansic Golf Course (Yorktown Heights), and Saxon Woods Golf Course (Scarsdale). Service is required every three weeks during the April through October active season, with a minimum of ten visits annually. Contractors must furnish evidence of Workers' Compensation, Commercial General Liability of $1 million per occurrence combined single limit and $2 million aggregate, $2 million Commercial Umbrella/Excess, and Automobile Liability of $1 million per occurrence for bodily injury and $100,000 for property damage before work begins. No fuel surcharges are permitted.

Pricing is a single monthly rental charge per unit covering all products, equipment, services, and maintenance, with an optional monthly per-unit charge for extended seasonal service if climate conditions warrant. The County awards to the lowest responsive and responsible bidder. Standard terms offer a 2% discount for payment within 10 days, otherwise net 30, with FOB destination and transportation prepaid by the bidder.

The initial contract runs twelve months, January 1, 2027 through December 31, 2027, with up to four additional twelve-month renewals by mutual written consent before expiration. The County may reject any or all bids and may terminate with 30 days' written notice by certified mail. The contract may be extended to other New York State political subdivisions if mutually agreed.