Bio-Medical and Therapy Equipment Maintenance, Testing and Repairs

The Maryland Department of Health, on behalf of Springfield Hospital Center in Sykesville, Maryland, is issuing an Invitation for Bids (IFB) for biomedical and therapy equipment maintenance, testing, and repair services. The procurement seeks a certified biomedical equipment technician (BMET) or clinical engineering technician to provide preventive maintenance services on biomedical equipment semi-annually and therapy equipment quarterly, with repairs performed as needed according to manufacturer specifications and applicable federal, state, county, and local codes. The equipment inventory comprises 178 biomedical items and 27 therapy/cardio equipment items distributed across multiple facility locations, including automated external defibrillators, beds, CPAP machines, oxygen concentrators, vital signs monitors, ECG machines, X-ray machines, dental chairs, and cardio machines such as treadmills and elliptical machines from manufacturers including Physio-Control, Invacare, Spirit Fitness, and Hoist Fitness. Prospective bidders must demonstrate a minimum of three years of experience providing similar services, submit at least three professional references from the past ten years (including current or prior state contracts), and possess a valid Biomedical Equipment Technician or Clinical Engineering Technician Certificate. A mandatory pre-bid conference and site visit are scheduled for May 14, 2026, at 12:30 PM, with RSVP required to the Procurement Officer; bid submissions must be received by May 21, 2026, at 2:00 PM via the eMMA electronic submission system. The resulting three-year contract will commence June 1, 2026, and extend through May 31, 2029, with no renewal options, and the contractor must furnish detailed written inspection and service reports for all work performed, provide 24/7 emergency services at no additional cost during normal working hours, and respond to emergency calls within 24 hours.

This procurement has been designated as a Small Business Reserve (SBR), requiring all bidders to hold a Certified Small Business (CSB) designation, with minority business enterprises encouraged to respond. All bid submissions must include proof of current Maryland business registration, a valid Biomedical Equipment Technician or Clinical Engineering Technician Certificate, a Bid Proposal Affidavit, and a Conflict of Interest Affidavit. Upon apparent awardee status, the contractor must provide proof of liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate for both bodily injury and property damage, and the awarded contractor is responsible for all damages caused during work performance and must provide a two-year warranty on completed work. Award will be made to the responsible bidder submitting the lowest responsive bid, with a total bid price not to exceed $50,000.00 for the three-year contract period, and all invoices must be submitted monthly to the hospital's accounts payable department with supporting documentation including the contractor's tax identification number and state-assigned contract control number. The contract is subject to termination for default or convenience at the state's discretion and may be automatically terminated if funds are not appropriated in subsequent fiscal years.