Bike Rack Procurement

The City of Pasadena's Department of Transportation is seeking bids for an informal procurement of 40 Inverted U Style bike racks, with a solicitation released on December 22, 2022. The procurement requires black powder-coated, Schedule 40 steel bike racks measuring 36" tall with a width between 22"-26", to be delivered to the Pasadena Corporation Yard at 233 W Mountain Street within 6 weeks of purchase order approval. Key procurement deadlines include a question submission deadline of January 6, 2023, and a proposal submission deadline of January 11, 2023, at 2:00 pm, with the contract period running from January 31, 2023, to June 30, 2023. Evaluation criteria will primarily focus on the lowest Grand Total Price, which must include unit costs, shipping, and applicable sales tax of 10.25%. Bidders are required to submit comprehensive documentation including a Unique Entity ID from SAM.gov, a Relevant Experience Form detailing previous project experiences, and complete electronic submission through the City's eProcurement Portal.

The City of Pasadena emphasizes equal opportunity contracting and encourages submissions from small businesses, women-owned, minority-owned, and disabled-person-owned businesses. Vendors must submit additional documentation within 10 calendar days of notification, including a Tax Payer Identification Number (IRS Form W-9), Pasadena Business License, required licenses or certifications, and necessary insurance. Bidders are required to complete Affirmative Action forms (AA-1, AA-2, and AA-3) that capture workforce demographics and non-discrimination commitments. Vendors must also complete a Disclosure of Lobbying Activities form, which documents any payments made to influence federal actions. While specific budget details are not explicitly stated, the procurement is funded by the City of Pasadena, and the total cost of the 40 bike racks will be the primary factor in vendor selection, with pricing expected to remain valid through June 2023.