BID#2024-23 Fuel Tank Repair and Maintenance Services

Putnam Northern Westchester BOCES (PNW BOCES) is seeking qualified contractors to provide comprehensive Fuel Tank Repair and Maintenance Services through Bid #2024-23, covering Petroleum Bulk Storage (PBS) tanks at multiple campus locations in Westchester County, New York. The procurement solicits services including inspection, maintenance, and repair of fuel dispensing equipment, electronic monitoring systems, and fuel storage tanks, with specific requirements for emergency repairs, water and petroleum removal, training, and detailed recordkeeping. Contractors must demonstrate at least five years of continuous service experience and provide comprehensive documentation including proof of insurance, vendor responsibility questionnaire, and various certifications. The contract period spans from September 1, 2025, through August 31, 2026, with potential for two additional one-year renewal options. The bid is due on July 16, 2025, at 11:30 a.m., with services to be performed at 845 Fox Meadow Campus and 200 BOCES Drive Campus. Bidders must submit detailed pricing for initial site inspections, annual system testing, preventative maintenance, semi-annual tank inspections, training, and recordkeeping, including hourly labor rates for different time periods and markup percentages for labor, materials, and equipment.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though bidders must comply with non-discrimination policies and prevailing wage requirements. Potential contractors will be evaluated based on their comprehensive service capabilities, demonstrated experience, compliance with state and federal regulations, and competitive pricing structure. While no incumbent vendors are mentioned, the bid requires contractors to provide references and demonstrate technical proficiency in managing complex fuel tank maintenance services. The detailed pricing structure suggests significant flexibility in service delivery, with hourly rates ranging across weekday, evening, and weekend timeframes. Although a specific budget range is not disclosed, the comprehensive nature of the bid and the multiple service line items indicate a potentially substantial contract value. Contractors must also be prepared to integrate with existing electronic monitoring systems and comply with all relevant petroleum storage and environmental regulations.