BID#2024-17 Milk Bid

Putnam/Northern Westchester Board of Cooperative Educational Services (PNW BOCES) is soliciting bids for Bid #2024-17, a comprehensive milk procurement contract covering eighteen component school districts in Westchester County, New York. The procurement seeks to establish a vendor agreement for supplying fresh milk products to food service programs, specifically requesting fat-free skim white and chocolate milk, and low-fat 1% white milk. Key procurement requirements include milk that is free from artificial growth hormones, without high fructose corn syrup, not ultra-pasteurized, and delivered within 72 hours of processing. The bid emphasizes New York State geographic preference, mandating that at least 51% of milk ingredients be grown or produced in New York State. The contract period spans from July 1, 2025, through June 30, 2026, with provisions for two additional one-year renewal options. Bid submissions are due on June 12, 2025, at 11:30 AM, with a public bid opening scheduled for the same time. Vendors must provide comprehensive documentation, including food safety certifications and product formulation statements, and comply with state and federal food procurement regulations.

The procurement does not explicitly specify set-aside designations for disadvantaged enterprises, though standard non-discrimination requirements are implied. Pricing for the milk contract will be dynamically determined based on the Federal Milk Order No. 1 Northeast Marketing Area Class 1 price, with an escalator clause allowing for periodic price adjustments. While specific budget ranges are not detailed in the available documentation, the multi-district scope suggests a potentially significant procurement value. Vendors must demonstrate compliance with food safety standards, provide detailed product specifications, and submit comprehensive bid packages that include certifications, ingredient sourcing information, and adherence to regulatory requirements. The procurement appears open to dairy suppliers who can meet the stringent quality, sourcing, and logistical requirements outlined in the bid documentation, with a strong preference for local New York State producers.