Bid Ref. #27-025 Water System Valve Exercising

The City of Albany, Georgia Procurement Division is requesting sealed bids for water system valve exercising project Bid Ref. #27-025, with bids due October 27, 2026 at 2:30 p.m. The contract will commence upon issuance of Notice to Proceed and terminate absolutely on June 30, 2027, with no renewal options.

The scope encompasses locating, accessing, and exercising approximately 5,500 water system valves ranging from 6 to 12 inches in diameter across Albany's utility network. Each valve must be fully opened and closed at least three times in accordance with American Water Works Association standards, with all debris and silt removed from valve boxes. The contractor must perform ancillary infrastructure adjustments including raising valve boxes in asphalt and grass/soil areas, excavating and relocating misaligned valve boxes, and executing pavement adjustments per Special Standard 3005. A baseline production target of 450 completed valves per month applies, subject to monthly negotiation; failure to meet mutually agreed milestones after a 7-calendar-day grace period incurs liquidated damages of $75 per calendar day.

The total project compensation shall not exceed $330,600, awarded on a unit-cost basis to the responsive and responsible bidder submitting the lowest unit price. The City strongly encourages Small Business participation and will award tie bids to local bidders domiciled within Albany City Limits.

The contractor must hold a valid Georgia Utility Contractor License and/or Water Distribution License, maintain $1,000,000 Commercial General Liability, $500,000 Automobile Liability, and statutory Georgia Worker's Compensation with Employers' Liability of at least $100,000, and secure all required permits. A 5% Bid Bond is required; 100% Performance and Payment Bonds are required of the successful bidder. Payment terms are Net 30 days, disbursed monthly based on verified ArcGIS data metrics and contractor estimates. Questions are due October 20, 2026 at 2:30 p.m. A Pre-Bid Conference will be held October 1, 2026 at 10:00 a.m. at the Procurement Division.