(BID) Portable Toilet Rental Services - Annual Contract

Henry County, Georgia is seeking qualified vendors to provide portable toilet rental services through an annual contract solicitation. The county requires 12 standard and handicap accessible portable toilet units on a monthly basis, including regular toilets, unisex/handicap accessible units, hand sanitizer/hand washing stations, and 2-stall/5-station urban restroom trailers. The procurement is structured as an Invitation to Bid, with sealed bids due on December 16, 2025, at 3:00 PM, to be submitted via the County's eProcurement Portal. Vendors must provide pricing for monthly rentals, special events (less than one month), and emergency same-day rentals. Key deadlines include December 2, 2025, at 3:00 PM for submitting clarifications and questions, and December 9, 2025, at 3:00 PM for the first addendum. The initial contract term is one year from execution, with two optional one-year renewal periods, and contract renewals must be requested 60 days prior to expiration.

The procurement includes a local vendor privilege, allowing local bidders within five percent of the lowest out-of-county bid to match that bid and receive contract award. Vendors must maintain specific insurance requirements, including workers compensation with Georgia statutory limits, commercial general liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and automobile liability with a $1,000,000 combined single limit. All contractors must comply with the Georgia Security and Immigration Compliance Act, register with E-Verify, and provide proof of compliance. The contract is a unit/price contract with no minimum purchase guarantee, and the county reserves the right to inspect units at any time, requiring removal and replacement of non-compliant units within 24 hours at no additional cost. While no specific budget range is provided, the contract allows for potential price increase requests, which must be submitted in writing 60 days before renewal and are subject to Henry County Board of Commissioners approval.