Bid No. 267088 City of Salem Center 50+ HVAC Replacement

The City of Salem, Oregon is requesting bids for HVAC replacement at the Center 50+ facility under Bid No. 267088, with bids due October 6, 2026 at 2:30 p.m. local time, and mandatory attendance at a pre-bid conference on September 15, 2026 at 9:00 a.m.; bidders not in attendance will be deemed non-responsive. Prevailing wage under ORS 279C.800 through 279C.870 (Marion County, Region 3, rates effective July 5, 2026) applies.

The scope is removal, disposal, and new installation of a 50-ton rooftop HVAC complete system at 2615 Portland Road NE, Salem, Oregon 97303. Bidders must demonstrate a minimum of ten years' experience with commercial construction projects of similar size and scope and provide references for at least five comparable projects. Contractors must be registered with the Oregon Construction Contractors Board or licensed by the State Landscape Contractors Board.

Contract completion is required within 30 calendar days from Notice to Proceed. Liquidated damages are assessed at $900 per day for delays beyond this timeframe for contracts exceeding $10 million in value. Bids must be accompanied by bid security equal to 10 percent of the bid amount, submitted as a surety bond, irrevocable letter of credit, cashier's check, or certified check.

All first-tier subcontractors furnishing labor or labor and materials at amounts of 5 percent of the project bid but at least $15,000, or $350,000 regardless of percentage, must be disclosed within two hours after bid closing. The City will award the contract to the lowest responsive and responsible bidder and reserves the right to reject any or all bids. Bids must be submitted electronically through Equity Hub's Bid Locker, with public opening and reading conducted virtually via Microsoft Teams. Protests of award must be filed in writing with the City Manager within seven days after issuance of the Notice of Intent to Award and must include a $500 filing fee.