Bid No. 267070 Fire and EMS Uniforms

The City of Salem, Oregon Fire Department is requesting bids on fire and EMS uniforms under Bid No. 267070, with electronic bids due July 22, 2026 at 11:00 a.m. local time via Equity Hub's Bid Locker.

The scope comprises 25 Redback Easy Escape Slip-On boots in matte black, 10 Bellville boots (model BV918Z WP) in black, 50 men's V2 Pro Duty pants, 40 women's V2 Pro Duty pants, and basic hem alterations on an as-needed basis. All items are available in multiple sizes, and approved equal substitutions are permitted.

The resulting contract is a non-exclusive one-year annual agreement commencing July 1, 2026 and continuing through June 30, 2027, with options for four additional one-year renewal periods subject to City approval, satisfactory performance, and budget availability. Pricing shall be firm for the initial contract term. Delivery is F.O.B. to the Salem Fire Department at 2742 25th Street SE, Salem, Oregon 97302, expected within five City business days of order placement. Payment terms are Net 30 days. After the initial term, price escalation or de-escalation is permitted based on documented supplier price changes, with no single increase exceeding 15 percent within any thirty-day period.

The City will apply reciprocal preference to non-resident bidders as applicable under Oregon law. Successful bidders must comply with Oregon tax laws, workers' compensation requirements, and civil rights regulations, including nondiscrimination provisions against disadvantaged businesses, minority-owned businesses, women-owned businesses, service-disabled veteran-owned businesses, and emerging small business enterprises in subcontracting. The City will conduct virtual public bid opening via Microsoft Teams.

Questions and substitution requests are due July 15, 2026 at 5:00 p.m. local time. The City anticipates awarding the contract within thirty days of bid closing. All goods must be new, fully warranted by the manufacturer, free from defects, and delivered with the Provider bearing all transportation costs and liability until final City acceptance.