Bid No. 267031 Hearing Protection

The City of Salem, Oregon Contracts & Procurement Division, on behalf of the Department of Public Works Warehouse, is soliciting competitive bids for hearing protection equipment through Bid No. 267031. The procurement includes four specific categories of hearing protection products: 50 units of Moldex MX-6 Earmuffs (NRR30), 8,000 pairs of Honeywell MXM-1 Uncorded Ear Protector Plugs, 16,000 pairs of 3M Classic Plus Corded Ear Plugs, and 10,000 pairs of 3M Skull Screws Ear Pod Plugs (NRR32). Bidders may submit approved equal products with proper substitution requests and must provide firm, fixed-price bids on a unit basis with total bid amounts quoted F.O.B. delivered to the City Warehouse at 1504 22nd Street SE, Salem, Oregon 97302, excluding federal excise taxes. The contract will be awarded to the low responsive bidder and will commence July 1, 2026, continuing through June 30, 2027, with four optional one-year renewal periods contingent on satisfactory performance and budget approval. Delivery must occur within five city business days of order placement. The bid closing date is May 6, 2026, at 11:00 a.m. local time with electronic submission required through Equity Hub's Bid Locker, while questions and substitution requests must be submitted by April 29, 2026, at 5:00 p.m. local time. The City intends to award the contract within thirty days after bid closing.

This is a non-exclusive contract available for cooperative purchasing by other Oregon public agencies unless the bidder specifies prices are for the City of Salem only. Bidders must comply with all applicable federal and state tax laws, workers' compensation requirements, and civil rights regulations, including non-discrimination requirements related to disadvantaged business enterprises. Non-resident bidders are subject to reciprocal preference evaluation based on Oregon Department of Administrative Services guidelines. The selected provider must maintain commercial general liability insurance with a combined single limit of not less than $2,000,000 per occurrence and name the City of Salem as an additional insured. All goods must be new, current, and fully warranted by the manufacturer, with all manufacturer warranties transferred to the City upon delivery. The contract specifies Net 30 payment terms from invoice receipt, and the City reserves the right to reject any or all bids and to increase or decrease quantities as needed. The contract includes an escalation/de-escalation clause permitting price increases after the initial term only if substantiated by supplier documentation, with no single increase exceeding fifteen percent within any thirty-day period.