Bid No. 267025 Solar Salt

The City of Salem, Oregon's Department of Public Works Operations seeks qualified vendors to supply an estimated 250 tons of solar salt in bulk pneumatic truckloads for the Geren Island Treatment Facility located at 2700 E. Santiam Street, Stayton, Oregon, through Bid No. 267025. The solar salt will be used on-site for generation of sodium hypochlorite solution and must comply with ANSI/AWWA B200-17 standards, with a minimum 98 percent NaCl content on a dry basis. Bidders must submit sealed bids electronically through Equity Hub's Bid Locker by May 13, 2026 at 11:00 a.m. local time, with public opening conducted virtually via Microsoft Teams. Written questions, requests for clarification, substitution requests, and protests must be submitted by May 6, 2026 at 5:00 p.m. local time. Pricing must be quoted on an F.O.B. delivered basis with all delivery costs included, and prices shall remain firm for thirty calendar days following bid closing. Delivery is required within ten City business days after a call is made, and the successful bidder must provide NSF/ANSI Standard 60 documentation prior to award, along with certified-weight certificates, an affidavit of compliance, and a spill response plan within two calendar weeks of contract award. Award will be made to the lowest responsive bidder based on total price, and contract anticipates award within thirty days after the bid closing date.

The contract is a non-exclusive one-year annual agreement commencing July 1, 2026 and continuing until June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance, budget approval, and written agreement by the successful bidder with a minimum thirty-day notice prior to contract expiration. No specific set-aside designations or restrictions limiting organizational types are indicated in the procurement documents. The City maintains a Net 30-day payment policy with no pre-payment for goods or services. The successful bidder must maintain commercial general liability insurance with a combined single limit of not less than $2,000,000 per occurrence, naming the City as an additional insured, and must comply with all applicable Oregon tax laws and non-discrimination requirements. The City reserves the right to designate an alternate provider if the prime contractor's salt becomes out of stock or cannot meet delivery requirements, and reserves the right to reject any or all bids when in the best interest of the City. No specific budget range or award value is disclosed in the available procurement documents.