Bid No. 267015 Street Light Poles

The City of Salem, Oregon Department of Public Works - Operations (Bid No. 267015) is soliciting competitive bids for the procurement and supply of approximately 105 street light poles across four distinct categories: ornamental steel poles in 12-foot and 14-foot lengths (5 units each); round tapered aluminum poles in 30-foot and 35-foot mounting heights (10 units each); round tapered fiberglass reinforced composite poles in multiple configurations totaling 60 units across various mounting heights and base specifications; and round tapered steel poles in 35-foot mounting height (10 units). The selected vendor must deliver all goods F.O.B. to Salem, Oregon 97302, with delivery typically required within eight weeks of order placement, and must submit firm, irrevocable unit prices on City-furnished bid forms valid for thirty calendar days following the closing date. The contract term commences July 1, 2026, through June 30, 2027, with renewal options for up to four additional one-year periods contingent upon satisfactory performance, budget approval, and mutual agreement. Bids must be submitted electronically through Equity Hub's Bid Locker by May 6, 2026, at 11:00 a.m. local time, with public opening conducted virtually via Zoom; written questions regarding specifications must be submitted by April 29, 2026, at 5:00 p.m. local time. The award will be made to the lowest responsive bidder on total bid amount, with contract award anticipated within thirty days after bid closing. Vendors must maintain commercial general liability insurance with a combined single limit of not less than $2,000,000 per occurrence and comply with all applicable state and federal tax laws, civil rights statutes, and nondiscrimination requirements.

The City of Salem applies reciprocal preference provisions based on the state in which non-resident bidders reside; however, no specific set-asides for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are identified in the procurement documents. No incumbent vendors or current contractors are referenced. Pricing shall exclude federal excise taxes from which municipal agencies are exempt, and the City's payment terms are Net 30 days. The selected vendor may request escalation or de-escalation of prices after the initial term based on documented cost changes, with price increases limited to fifteen percent within any thirty-day period. Contract administration will be conducted by Chris Wheeler, Contract Administrator, with ordering conducted on an as-needed basis throughout the contract term. While specific budget ranges or estimated award values are not disclosed in the bid manual, the procurement encompasses approximately 105 units across multiple pole types and configurations, suggesting a material procurement of significant value.