Bid No. 256038 Fluorescent Tube Disposal Service

The City of Salem, Oregon, through its Department of Public Works - Operations, is soliciting bids for Fluorescent Tube Disposal Services under Bid No. 256038. The procurement seeks a contractor to provide comprehensive waste management services for various types of fluorescent lamps and ballasts, including straight fluorescent lamps, compact fluorescent lamps, U-Bed lamps, High Intensity Discharge lamps, and both PCB-containing and non-PCB ballasts. The successful bidder will be responsible for hauling, transportation, and recycling of these materials, with a requirement to maintain a complete chain-of-custody documentation and transport materials using licensed carriers to appropriate, permitted recycling facilities. The bid requires a detailed fee schedule covering disposal charges per lineal foot, per lamp, or per pound for different waste streams, along with hourly rates for additional services, materials, and potential overtime or emergency call-outs. The contract is a non-exclusive, one-year annual agreement with the potential for four additional one-year renewals, commencing on the date of contract execution and continuing through June 30, 2026. Bids are due electronically through Equity Hub's Bid Locker by May 14, 2025, at 11:00 a.m. local time, with bidders required to provide professional certifications and references demonstrating their capability to perform the required waste disposal services.

The solicitation does not explicitly mention specific set-aside designations or restrictions on respondent types. However, the bid document includes provisions for cooperative purchasing, allowing other public agencies to potentially utilize the purchase agreement. Bidders must demonstrate environmental compliance and provide certification of proper recycling practices. While no specific incumbent vendors are listed, the contract emphasizes the importance of past performance and environmental legal compliance. The successful contractor will be required to maintain commercial general liability insurance with a combined single limit of $2,000,000 per occurrence. Though a specific budget range is not explicitly stated, the bid requires a comprehensive fee schedule that suggests flexibility in pricing based on the type and volume of waste materials. The City of Salem reserves the right to terminate the agreement with 30 days' notice for any reason or with 14 days' notice for cause, indicating a performance-based approach to the contract. Potential respondents should carefully review the detailed requirements for contractor disclosure, insurance, and environmental compliance outlined in the bid documentation.