Bid No. 234011 Aluminum Sign Blanks

The City of Salem, Oregon, through its Administrative Services Department, Contracts and Procurement Division, is seeking bids for Bid No. 234011 to procure aluminum sign blanks for Marion County and the City of Salem. The procurement involves supplying various sizes and thicknesses of aluminum sign blanks, with an estimated total quantity of 271 items. Bidders are required to provide unit pricing for each sign blank size and a total bid amount, with pricing to remain firm for the initial three-month contract period. The bid is scheduled to be opened virtually via Zoom on April 5, 2023, at 11:00 AM local time, with bids due by that same date and time. The initial contract term is three months, beginning July 1, 2023, with the potential for four additional one-year renewal periods upon mutual written consent. Evaluation criteria will focus on determining the lowest responsive bidder based on the total bid amount, with the City reserving the right to adjust quantities as needed. Potential vendors must comply with standard terms and conditions, including specific delivery requirements, invoicing protocols, and payment terms.

The procurement does not specify any explicit set-aside designations or restrictions for disadvantaged enterprises. The bid tabulation indicates multiple vendors submitted responses, with Newman Signs Inc. being the recommended awardee according to the Notice of Intent to Award. While specific budget ranges are not explicitly detailed, the bid process allows for price adjustments through an escalation/de-escalation clause after the initial three-month period. The contract includes standard provisions for insurance, nondiscrimination, termination, and compliance with Oregon tax laws. Vendors must be prepared to provide comprehensive documentation, including proof of insurance and the ability to meet the City's technical specifications for aluminum sign blanks. The procurement appears to be a standard municipal supply contract with straightforward requirements for potential vendors in the signage manufacturing and supply sector. The City of Salem maintains flexibility in the procurement process, retaining the right to increase or decrease quantities and extend the contract term based on mutual agreement.