Bid No. 234005 Coat Lights

The City of Salem, Oregon, through its Administrative Services Department, Contracts and Procurement Division, is seeking to procure 30 Streamlight Survivor LED Right Angle Flashlights under Bid No. 234005 Coat Lights. This procurement opportunity is specifically targeted at Marion County and will result in a one-year contract beginning July 1, 2023, with potential for four additional one-year renewal periods. Bids were to be submitted electronically through Equity Hub's Bid Locker by March 22, 2023, at 11:00 AM local time, with a public bid opening conducted via Zoom. Evaluation criteria will focus on the lowest total price, with bidders required to submit detailed pricing, delivery timelines, and responses to five contractor disclosure questions. A site visit and bidder's conference was scheduled for April 15, 2023, at 10:00 AM, and vendors were encouraged to indicate their capability for expedited delivery in emergency situations. Successful bidders must comply with federal, state, and local laws, including environmental regulations, prevailing wage requirements, and non-discrimination statutes.

The solicitation appears to apply a reciprocal preference for non-resident bidders, potentially creating opportunities for out-of-state vendors. Two vendors submitted proposals: SeaWestern Inc. from Kirkland, WA, and The Battery Source Inc. from Salem, OR, with SeaWestern Inc. receiving the intent to award notice dated April 6, 2023. While specific set-aside designations for disadvantaged enterprises are not explicitly detailed, the bid manual suggests an open and competitive procurement process. The sample Goods Agreement indicates a maximum compensation structure and requires vendor liability insurance coverage of at least $2,000,000 per occurrence. The City retains the right to inspect and test the goods and may reject non-conforming items. Although precise budget ranges are not specified, the procurement is for a relatively small quantity of 30 flashlights, suggesting a modest contract value. The procurement allows for flexibility, as the City is not obligated to purchase a specific quantity of goods and may obtain similar items from alternative providers.