Bid No. 223120 - Shelton Village Apartments - Siding, Windows, Doors, & Gutters

The City of Salem, Oregon, through its Administrative Services Department, Contracts and Procurement Division, issued Bid No. 223120 for a comprehensive renovation project at the Shelton Village Apartments located in Marion County. The procurement seeks a qualified contractor to perform extensive exterior improvements, specifically the removal and replacement of siding, windows, doors, and gutters across 29 multi-family buildings. The project requires installing new vinyl windows, fiberglass and wood exterior doors, cementitious lap and board-and-batten siding, and continuous metal gutters and downspouts. The bid was originally scheduled for opening on January 24, 2023, at 2:30 PM local time, with a mandatory pre-bid conference held prior to the submission deadline. Bidders were required to submit electronic proposals through the City's Bid Locker platform, including a bid bond, first-tier contractor disclosure form, and acknowledgment of addenda. Initially, two bidders - Stotts Construction Company and Richards Remodeling LLC - submitted bids, with total lump sum proposals of $2,000,000.00 and $1,483,816.00 respectively.

However, the City ultimately rejected all submitted bids due to the lowest bid exceeding the project's budgetary constraints. While specific set-aside designations were not explicitly detailed in the procurement documents, the bid tabulation indicated that Richards Remodeling LLC provided certifications for Section 3 and debarment/suspension, suggesting potential considerations for small or disadvantaged business participation. The architectural drawings and specifications did not outline specific restrictions on vendor eligibility or highlight incumbent contractors. The project's budget parameters were not definitively disclosed, though the bid rejection indicates the allocated funds were significantly lower than the received proposals. The City is likely to re-advertise the project in the future with adjusted budgetary expectations or modified scope to attract more competitive bids that align with their financial parameters. No details were provided regarding potential contract duration, renewal options, or specific integration requirements with existing infrastructure.