Bid No. 223061 Sheeted Sign Blanks

The City of Salem and Marion County are seeking bids for sheeted sign blanks through Bid No. 223061, a procurement focused on aluminum sign blanks with 3M High Intensity Prismatic reflective material. The contract will cover various sign blank sizes ranging from 6x24 inches to 14x72 inches, with estimated quantities between 1 and 150 units per item. Bids were due on June 1, 2022, at 11:00 AM, with a virtual Zoom bid opening scheduled for the same date and time. The City intends to award a one-year contract beginning July 1, 2022, with potential renewals for up to four additional one-year terms. Pricing will be unit-based, with firm pricing for the first three months and subsequent potential price adjustments linked to supplier cost changes, subject to a 15% maximum increase per 30-day period. Bidders are required to comply with civil rights, labor, and environmental regulations, and the procurement process includes a preference for Oregon resident bidders.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, though Oregon state law provides resident bidder preferences. The intent to award was communicated on June 10, 2022, with Lightle Enterprise of Ohio selected as the apparent successful vendor. The total bid amount from vendors was $14,010.56, with Lightle Enterprises and Sign Crafters submitting competitive bids. The contract is non-exclusive, meaning the City is not obligated to purchase a specific quantity of sign blanks. Insurance requirements and non-discrimination provisions are included in the standard goods agreement, which stipulates that total compensation will not exceed the agreed-upon amount without written approval. The procurement appears to be a standard municipal supply contract for traffic and municipal signage, with a focus on standardized, high-quality reflective sign materials.